9 Best BPM (Business Process Management) Tools

June 30


9 Best BPM (Business Process Management) Tools

By Hanson Cheng

June 30, 2023

  • minute read
  • Business Process Management (BPM) is a systematic approach to improving the efficiency and effectiveness of business processes.

    BPM aims to reduce or eliminate process waste, optimize resource utilization, and improve process quality and outputs. To achieve these objectives, BPM tools are used to model, automate, monitor, and improve business processes.

    Knowing how to select the right BPM tool is essential for success. With various features and capabilities, the best BPM tool for one organization might not be the best for another.

    In this article, I dive deep into the world of BPM and list the best BPM tools available today, helping you discover the best one for your needs. 

    Let's get started.

    What Are BPM Tools?

    Business process management (BPM) tools are software applications that help organizations manage and automate their business processes. BPM tools can model, execute, monitor, and optimize business processes of any size or complexity.

    Organizations use BPM tools to improve efficiency, productivity, and agility, reduce costs, and improve customer satisfaction. BPM tools can also be deployed on-premises or in the cloud.

    Best Business Process Management Tools

    The following are some of the best BPM tools available.


    Best Overall BPM Tool


    Signavio is one of the best tools for intuitive and comprehensive BPM tools. Big companies use the software to automate and optimize their processes.

    With cloud-based deployment options, the tool offers a great deal of flexibility. It also features a collaborative platform that allows teams to work on process-improvement projects.

    Whether you want to scale up or execute your current processes better, Signavio has covered you with its enterprise-grade features and functionality.

    Drag-and-drop elements make it easy to model complex and simple processes. The software also comes with a wide range of templates that you can use to get started quickly.

    In addition, overlays allow different roles to be assigned to other users. This makes it possible to create processes that are tailored to the needs of specific teams or departments.

    Key Features:

    • Benefit from highly configurable modeling that can be adapted to your specific needs
    • Speed up your process modeling with the help of templates and drag-and-drop features
    • Determine if and how a given change would impact your process outcomes with the use of overlays


    Signavio Pricing

    You'll have to request a quote to get pricing information.


    Best For Shaping Business Processes


    Monday allows you to shape your processes to match your organizational needs. The tool's visual interface makes it easy to create and modify the operations that matter.

    You can easily integrate Monday into your existing workflows with various tools and files. The software also comes with several templates that you can use to get started quickly.

    You can also connect teams and close the loop on tasks with the help of integrations. This makes it easy to keep everyone on the same page and ensure that tasks are completed on time.

    A visual board makes it easy to see tasks assigned to team members. You can also use the board to monitor progress and identify areas where bottlenecks might occur.

    Key Features:

    • Dashboards ensure that you have all the information you need in one place
    • Integrations make it easy to connect Monday with the tools you're already using
    • Automations save you time by automating repetitive tasks
    • The Gantt chart gives you a bird's eye view of your project timeline
    • Kanban boards help you visualize your workflows



    Best For Keeping Track Of Tasks


    Hive allows teams to move faster and achieve more by streamlining their workflows. From hybrid work to remote work, and everything in between, the software is designed to support a variety of working styles.

    With its flexible and user-friendly interface, Hive makes it easy to create and modify processes.

    Whether you want to map current processes or design new ones, Hive can help you get the job done. With the ability to see action progress and status in real-time, you can easily keep track of what's going on.

    In addition, you visualize various initiatives and identify areas where improvements can be made.

    You can quickly create simple and complex processes with an easy way to drag and drop tasks into the right place.

    If you're tired of missing deadlines that impact the bottom line, Hive can help you get back on track.

    Key Features:

    • Consolidate project and action progress that's happening across your organization in one place
    • Your to-do list helps you stay on top of your individual responsibilities
    • Multi-step projects help you break down complex initiatives into manageable tasks
    • Get your team to work together more effectively with templates and custom workflows
    • Use cases for every team, from marketing to sales to customer success



    Best For Releasing New Software


    Jira is a tool that helps teams plan, track, and release great software.

    With Jira, you can manage multiple projects simultaneously and get a better overview of the work that needs to be done.

    The software also makes it easy to prioritize tasks and ensure they are completed on time.

    When it comes to significant teams that have problems with coordination, Jira can be a lifesaver. With its various features and integrations, Jira can help you get your team working together like never before.

    With the ability to customize as needed, Jira can also be adapted to fit the unique needs of your team.

    Key Features:

    • Scrum boards help teams plan and track their work
    • Roadmaps give you an overview of the work that needs to be done
    • Reports and insights enable you identify areas of improvement
    • Autonomy and structure help teams stay organized and on track
    • Customizable workflows let you tailor the software to fit your team's needs


    Jira Pricing

    Jira offers a free plan so you can test out the software before committing to it. After that, there are three paid plans:

    Kissflow Workflow

    Best For Removing Data Silos

    Kissflow Workflow

    Kissflow Workflow provides an end-to-end solution for automating your business processes.

    With Kissflow Workflow, you can design, build, and deploy custom workflows without coding. The software is also easy to use so that you can get started immediately.

    With processes across departments sometimes siloed, Kissflow Workflow can help break down those barriers.

    You can empower your teams to build their processes and workflows, without having to rely on IT. This means that inter-process integrations can be built quickly and easily, allowing teams to work more efficiently.

    Key Features:

    • Analytics and reporting give you insights into your process performance
    • Dashboards help you track your process KPIs in real-time
    • Process optimization enables you to identify areas of improvement
    • Dynamic reporting lets you generate custom reports on the fly
    • Process audit gives you a complete picture of your process compliance
    • Visual process design makes it easy to create and edit processes


    Process Street

    Best For Tracking Process Checklists

    Process Street

    Process Street provides a simple yet powerful way to manage your business processes.

    With Process Street, you can easily create and track process checklists, so you never miss a step. The software also makes it easy to assign tasks and keep track of progress.

    From recurring workflows that your team can repeatedly use, to one-time processes that need to be followed for a specific project, Process Street can help.

    Using a simple, no-code interface, Process Street makes it easy to get started, even if you're not a technical user.

    You can easily create structured documents that can be used as templates for future processes. And with the ability to add approvals and sign-offs, you can ensure that your team follows best practices.

    Process Street is a great tool to consider if you're after a platform that helps you share team knowledge and improve your process management.

    Key Features:

    • Create procedure documents in seconds, so you never have to start from scratch
    • Document your team knowledge and keep it in one place
    • Conditional Logic lets you automate processes based on user input
    • Approvals help you ensure that procedures are followed correctly
    • Integrate with over 3000+ apps to extend the functionality of Process Street


    Process Street Pricing

    Process Street comes with these plans:


    Best For Low-Code Business Needs


    Bizagi is a modern app solution for building digital process applications quickly and easily.

    The software provides a low-code platform that makes it easy to create custom apps as needed. From simple workflows to complex process applications, Bizagi can help. For those looking to deliver process transformations that drive digital transformation, Bizagi is also a great tool to consider.

    The software includes various features that make creating and managing process applications easy. With Bizagi, you can easily connect people, systems, and data.

    Key Features:

    • Bizagi is the leading low-code process automation platform for quickly creating process applications
    • Transform the way you work with Bizagi's modern, cloud-based platform
    • Build in Bizagi Studio using low-code commands
    • Create experiences with Bizagi Sites that are responsive and scalable
    • Orchestrate with integration to connect people, systems, and data



    Best For Using AI in BPM


    Nanonets uses AI to automate business processes quickly and easily.

    Taking AI to read unseen, semi-structured documents and automating processes accordingly, Nanonets is an excellent tool for those looking to eliminate the tedious and time-consuming tasks in their business.

    This means that if you're looking for clean and crisp data that can be fed into your business processes, Nanonets is worth considering.

    This is a crucial solution for scaling businesses that can help you free up time and resources.

    Key Features:

    • Automate your business processes quickly and easily with Nanonets
    • Transform the way you work with AI-powered process automation
    • Optimize your processes for efficiency and scale
    • Enhance security and compliance with Nanonets' robust platform
    • Empower your team with self-service tools and resources
    • Integrate seamlessly with your existing systems


    Zoho Creator

    Best For Various Migration Tools

    Zoho Creator

    Zoho Creator was built to provide a low-code platform for any business process application.

    With Zoho Creator, you can quickly and easily create custom apps as needed and with minimal code required.

    Whether you want to connect various tools that can share data or you need to build a complex process application, Zoho Creator can help.

    The software includes features such as drag-and-drop app building, pre-built templates, and integration with other Zoho products.

    You can also use the extensive collection of application templates to get started quickly, connecting people and data with ease.

    Key Features:

    • Build any tool to run your business with Zoho Creator
    • Work at speed and scale with their low-code platform
    • Import your data from existing apps with AI-assisted migration tools
    • Model your app structure and data flows with their visual builder
    • Visualize data from multiple sources using cross-functional analytics


    Zoho Creator Pricing

    Zoho Creator offers these solutions:

    These are billed on a monthly basis but charged annually.

    Other Critical Software In Business

    While business process management tools are some of the essential software in business, there are other key software systems that companies rely on. These include enterprise resource planning (ERP) software, customer relationship management (CRM) software, and project management software.

    For example, ERP software manages a company's core business processes, including finance, accounting, human resources, and manufacturing. CRM tools manage customer relationships, including sales, marketing, and customer service. Project management software is used to plan, track, and execute projects.

    Depending on the type of industry, various marketing tools for business may also play a crucial role in developing and managing a business. Email marketing platforms, for example, are commonly used to cultivate leads and customers. Social media management software tracks company mentions across social media channels and engages with customers.

    BPM (Business Process Management) Tools - FAQ

    What Is BPM?

    BPM (Business Process Management) is a term used to describe the various software tools and techniques used to streamline and optimize business processes. From simple process mapping and workflow management tools to full-fledged BPM suites, many options are available to help businesses improve their efficiency and bottom line.

    What are the Business Project Modelling Tools?

    These business process tools help you to map out the steps involved in a business process, identify bottlenecks and inefficiencies, and design solutions to optimize the process.

    For example, an online BPM tool that can not only map out a process but also simulate it with different data sets can be very helpful in finding the best process design.

    In addition, the top BPM tools can provide analytics and reporting features to help you track process performance over time and identify areas for further improvement.

    Are Free BPM Software Any Good?

    There are both free and paid BPM software options available on the market. While free tools may be sufficient for small businesses with simple processes, larger organizations will likely need the advanced features and functionality offered by paid options.

    Why Are Small Business Process Management Tools Essential For Businesses?

    For small businesses, BPM software can help them optimize their processes and improve efficiency. For larger organizations, BPM tools can help to automate complex processes and improve compliance.

    What Is The Difference Between Project Management And Business Process Management?

    Business process management tools often include workflow management and process mapping features, while project management tools typically focus on task management and resource allocation.

    For more information about project management and the best tools to consider, check out my post on the 23 best project management software in 2023.


    Business process management is fundamental in any business that wants to be successful. With this type of management, companies can improve their efficiency and performance by automating and streamlining processes.

    With various options on the market, it's vital to know what features you're looking for when choosing a business process management tool. Ultimately, the right BPM tool will help you save time and money while improving your company's productivity.

    Last Updated on June 30, 2023 by Hanson Cheng

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    Hanson Cheng

    About the author

    Living in Portugal with my wife and puppies.
    Scaling online businesses and sharing lessons learned on this website and in our email newsletter.

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