What Are The Best Collaboration Tools For Your Business?

August 19


What Are The Best Collaboration Tools For Your Business?

By Hanson Cheng

August 19, 2023

  • minute read
  • Business collaboration is at the heart of everything that gets done in a company. With tons of tools that can assist with business collaboration, knowing your specific needs and goals will help you choose the right ones for your business.

    To that extent, in this article, I will be discussing the best collaboration tools for businesses. This will include a mix of both new and established solutions so that you can find the right fit for your company.

    Let's get right into it.

    What Are The Best Collaboration Software For Business?

    The following are the best collaboration tools to consider.

    1. Proofhub

    Best Overall For Team Collaboration.


    Proofhub allows you to easily plan, collaborate, organize, and deliver your projects on time. It's a cloud-based project management software with all the required features a business needs to get work completed efficiently.

    No matter what size your team is or how big or small the company in question, Proofhub is the right tool to manage and deliver projects successfully.

    You can also integrate with various solutions such as FreshBooks, Quickbooks, Dropbox, OneDrive, and more to enable a smooth workflow.

    If you're looking for a feature-rich project management solution, Proofhub is the right tool for you.

    Key Features:

    • Table view helps you see all your tasks in a tabular format. You can also see the start date, due date, assignees, and more.
    • Gantt charts are a great way to visualize your project timeline and track progress.
    • Boards help you manage projects using the Kanban methodology.
    • Templates allow you to create projects from predefined templates quickly.
    • Assignees let you assign tasks to team members.
    • Start and due dates help you track task progress and ensure timely delivery.
    • Files and docs allow you to upload project files and documents for easy reference and collaboration.


    Proofhub Pricing

    These are the pricing plans on offer:

    2. Trello

    Best Visual Collaboration Tool.


    Trello is a visual collaboration tool that helps teams organize and manage their projects. It is simple and easy to use and comes with a wide range of features that make project management a breeze.

    Trello is available on mobile, tablet, and web, making it convenient for teams to access their work anywhere, anytime.

    While you generally start with a Trello board to manage your projects, you can also create custom workflows with the help of Power-Ups.

    These third-party integrations give you additional functionality within Trello, such as voting, reminders, calendar view, etc.

    If you're looking for a simple and easy-to-use project management tool, Trello is a great tool to look at.

    Key Features:

    • Various views help you see your work in the way that makes the most sense to you.
    • Automation enables you to automate tasks and workflows.
    • Templates allow you quickly create projects from predefined templates.
    • Integrations with popular solutions such as Slack ensure you can work collaboratively without hassle.


    3. Asana

    Best For Managing Projects Effectively.


    Asana brings teams together to get work done. It is simple and easy to use and comes with all the features you need to manage your projects effectively.

    Assign tasks to team members, add due dates, attach files and documents, and easily track progress. You can also create custom workflows to suit your specific needs.

    With various mapping features to see your work visually, Asana makes tracking progress and ensuring timely delivery easy.

    You can also use various automation to ensure that repetitive stuff gets done without manual intervention.

    Key Features:

    • Workflow builder helps you create custom workflows to suit your specific needs.
    • Timeline makes it easy to track progress and ensure timely delivery.
    • Boards help you see your work visually and track progress.
    • Calendar lets you view your work in a calendar format.
    • App Integrations with popular solutions such as Dropbox, Google Drive, OneDrive, etc.
    • Reporting gives you insights into your work.
    • Goals help you track progress towards specific goals.
    • Forms allow you to collect data from team members.


    Asana Pricing

    Asana offers these pricing plans:

    4. Monday.com

    Best For Shaping Your Workflows.


    Monday.com helps boost efficiency by allowing users to configure workflows exactly how they want them.

    Whether you want to centralize or distribute all your work, Monday.com has you covered. With its intuitive drag-and-drop interface, you can easily create custom workflows to suit your needs.

    Having one central place for all your work lets you track progress and ensure timely delivery. You can also use automation to eliminate repetitive tasks and save time.

    With a single source of truth and a high-level view of your work, Monday.com helps you make better decisions and get work done faster.

    Tailor your workflows, get real-time updates, and receive weekly digests of what's happening in your account.

    Key Features:

    • Get a bird's eye view in a snap to see what's going on with your work.
    • Centralize all your work processes in one place for better visibility and accountability.
    • Automations let you eliminate repetitive tasks and save time.
    • Workload enables you to see which staff members are overloaded and need help.


    5. ClickUp

    Best For Using One Interface To Manage A Whole Organization.


    ClickUp is a cloud-based project management solution that can unify an entire organization.

    Using task dependencies to ensure work gets done on time, you can track progress and get the job done faster.

    ClickUp is also highly customizable so that you can tailor it to your specific needs. And with a wide range of integrations, you can use ClickUp with the tools you already know and love.

    The platform also offers 24/7 support, so you can always get help when you need it.

    Key Features:

    • Spaces, folders, and lists allow you to organize work your way.
    • Customize your tasks for any project to ensure they're relevant and actionable.
    • Collaborate on anything with your team to get work done faster.
    • Break down big projects into smaller subtasks to make them more manageable.


    6. Google Meet

    Best Way To Connect And Collaborate Virtually.

    Google Meet

    Google Meet is the best way to connect and collaborate virtually. With video conferencing, screen sharing, and chat features, it's easy to stay connected with colleagues nearby.

    And, with a free Google account, you can use Meet to connect with anyone, anywhere.

    Whether you want to meet virtually with a team of coworkers or connect with clients and customers, Google Meet is the perfect solution. There are no setup fees or monthly charges, so it's affordable for businesses of any size.

    You can also share your screen during a meeting to give colleagues a better idea of your work. Plus, with video recording capabilities, you can record your meetings and share the recordings with those who couldn't attend.

    Key Features:

    • Video conferencing tools allow businesses to stay connected with employees who work remotely.
    • Screen sharing is a great way to collaborate on projects and share ideas.
    • Chat features make it easy to communicate with colleagues in real time.
    • Plus, with video recording capabilities, you can record meetings and share the recordings with those who couldn't attend.
    • There are no setup fees or monthly charges, so it's suitable for businesses of any size.


    Google Meet is free to use.

    7. Wrike

    Best For Increasing Work Productivity.


    Wrike increases productivity in the workplace by streamlining collaboration between employees. With Wrike, one can experience customer-led stories that are interactive and visual. 

    The Wrike Inbox keeps all your tasks in one place so you can easily see what needs to be done. You can also create custom workflows to automate repetitive processes.

    Wrike is perfect for businesses of any size as it offers 360° visibility into your projects. This allows you to see what's being worked on and who is working on it. You can also track progress and see where things are falling behind so you can make necessary changes.

    Customizable to suit any organization, the features of Wrike allow businesses to work smarter, not harder.

    Stakeholders can also provide project feedback since access is granted based on specific needs. This way, you can be sure that everyone is on the same page without having access to files they don't need.

    Key Features:

    • Being able to customize tools for any team ensures that all businesses can use the software.
    • Enable better collaboration so employees can work together more efficiently.
    • Gain all-round visibility with an overview of all projects.
    • Trust in scalable software that can grow with your business.


    8. Notion

    Best For Having A Single Workspace.


    Notion is an all-in-one workspace for your business. With Notion, you can create a custom workspace for your team with everything in one place. From project management to CRM, you can manage your business needs with this platform.

    Notion also makes it easy to collaborate with others. With features like commenting, file sharing, and task management, you can work together on projects with ease. You can also create custom templates to save time on repetitive tasks.

    While some might mistake Notion as a simple note-taking app, it is much more than that. Notion can be used for various purposes and is perfect for businesses of any size.

    Furthermore, you can customize Notion to fit the needs of your business with pre-made templates or create your own.

    Key Features:

    • The company home screen gives an overview of your company's activity.
    • The roadmap feature lets you see what's being worked on and who is working on it.
    • Design docs allow for collaboration on various projects.
    • The Engineering wiki keeps track of your engineering team's progress.
    • Meeting notes helps you remember what was discussed in meetings.
    • Website publishing lets you create and publish a complete website using Notion.


    9. LiquidPlanner

    Best For Controlling Various Project Risks.


    LiquidPlanner dynamically adapts to changes, so your project always stays on track. It also optimizes tasks for cost and schedule so that you can control project risk. LiquidPlanner is perfect for businesses that need to deliver projects on time and within budget.

    This gives businesses the confidence to take on significant projects with more complex timelines.

    Knowing if your employees are being productive or not, or whether they're overworked and at risk of burnout, is key to maintaining a healthy work-life balance. LiquidPlanner helps you do just that.

    Key Features:

    • Get a ranged estimation of how long a project will take to complete, so you can more accurately plan for it.
    • Time management tools keep track of how employees are spending their time.
    • Intelligent insights provide real-time data into what's currently in progress in a business.


    10. Slack

    Best For Team Communication.


    Slack is a digital HQ for your business. It's a place where you can chat with your team, share files, and get work done. With Slack, you can easily stay in sync with your team and get work done together.

    Slack also integrates with various other productivity tools to use it as the center of your workflow. With features like task management, video conferencing, and integrations with over 1,500 apps, Slack has everything you need to get work done.

    With organized spaces for each project, you can easily find the right people and information. You can also search your team's conversations and files to find what you need.

    This makes Slack perfect for businesses of any size; it has the features you need to get work done, whether you're a small team or a large enterprise.

    Key Features:

    • Channels help members of your team stay organized and on the same page.
    • Slack Connect allows you to connect with other businesses and work together in Slack.
    • Messaging helps you communicate with your team in real time.
    • Accessibility features help people with disabilities use Slack.
    • Apps and Integrations let you integrate Slack with over a thousand apps.
    • The Workflow Builder enables you to automate your workflows in Slack.


    Are Free Collaboration Tools For Business Really Free?

    The answer to this question depends on the collaboration tool you are using. Some collaboration tools, such as Slack, offer a free version with limited features. This might be enough for a small business or team just to get started. However, most companies will eventually need to upgrade to a paid version to get the full range of features and benefits.

    Ultimately, it depends on your collaboration tool and your business needs.

    Does Small Business Collaboration Software Save Money?

    This question has been asked since the early days of business software: "can investing in collaboration tools save your company money?" The answer is a resounding "yes."

    Owners will save many business resources by enabling employees to work together more efficiently. When team members can share files, ideas, and feedback quickly, they can get their work done faster and more efficiently, leading to better results.

    Can Remote Teams Really Use Collaboration Tools Effectively?

    Undoubtedly, the internet has made it easier for people to communicate and collaborate on projects. However, some businesses are still skeptical about using these tools for their operations.

    With more teams working remotely, it's essential to have the best collaboration tools in place so everyone can stay connected and productive. These allow team members to collaborate effectively, even if they're not in the same room.

    In addition, with various business management tools helping remote teams stay organized and on track, there's no reason a remote team can't be just as productive - if not more so - than a traditional, in-office team.

    Can Social Media Tools And Collaboration Tools Be Used Together?

    When it comes to small business tools, the possibilities are endless. Several business social media tools can be used in conjunction with collaboration tools to help businesses achieve their goals.

    For example, an online business might use a tool like Hootsuite to help manage its social media accounts. This tool can post updates, monitor activity, and respond to comments and messages.

    How Do Collaboration Tools Help You Make Money Online?

    Knowing how to make money online is one thing, but doing it is another. To be successful, businesses need to have the right tools in place to operate efficiently and effectively.

    Whether keeping track of sales and customers or managing inventory and finances, having the right tools is essential for any online business. As such, collaboration tools can play a significant role in helping companies to make money online.

    Who Is Typically Responsible For The Proper Use Of Collaboration Tools?

    If a business employs an online business manager to take care of the day-to-day operations, they will likely be responsible for ensuring the right collaboration tools are being used.

    Otherwise, it will be up to the business owner or a team leader to ensure that everyone uses the right tools for the job.

    This same person usually ensures that the right business inteligence tools are being used to make data-driven decisions.

    How Do You Know If A Collaboration Tool Is Right For Your Business?

    The best way to know if a collaboration tool is right for your business is to try it out and see how it works. Several free and paid options are available, so there's no need to commit to anything long-term.


    Collaboration tools provide a way for businesses to improve communication and increase productivity. By understanding the different types of tools in the market, you can choose the ones that are best suited for your business needs.

    That said, the above are great solutions to consider when looking for ways to improve your business collaboration. With so many options available, there's sure to be a tool that's perfect for your company.

    Last Updated on August 19, 2023 by Hanson Cheng

    Thanks For Reading!

    You can get more actionable ideas in my newsletter.

     I'll give you info on actionable ideas to grow and cool things that are getting me excited.  Enter your email and join us!

    Hanson Cheng

    About the author

    Living in Portugal with my wife and puppies.
    Scaling online businesses and sharing lessons learned on this website and in our email newsletter.

    Always happy to hear from you, so find me on Instagram if you want to say hi!

    {"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}