What Are The Best Email Servers For Business

August 22


What Are The Best Email Servers For Business?

By Hanson Cheng

August 22, 2023

  • minute read
  • Sending business emails can be critical to maintaining professional relationships and keeping projects on track. As a result, finding a quality email server is essential for many companies.

    When choosing an email server, several factors should be considered, such as cost, scalability, security, and support. With email marketing becoming increasingly popular, some providers also offer tools for managing mass email campaigns.

    With tons of options available, in this article, I'll look at some of the best email servers for business so that you can make an informed decision about which is suitable for your company.

    Let's get right into it.

    What Is The Best Business Email Hosting?

    The following are the best business email hosting services to consider.

    Amazon SES

    Best Overall Email Server.

    Amazon SES

    As one of the world's largest providers of email, Amazon SES is a good choice for businesses with high email volume needs or who require sending a lot of transactional emails.

    If you use Amazon Web Services (AWS) for your business, then using SES can be a cost-effective way to handle your email.

    Amazon SES is a versatile email service with several email use cases (like marketing or transactional), pay-as-you-go pricing, and integrations with other AWS products.

    Amongst its various features, you can ensure that you protect your sender's reputation with IP address rotation, which can help improve deliverability.

    Finally, you also get email-sending statistics to help you track your email campaigns and improve your results over time.

    Amazon SES is an excellent solution to consider if you're looking to send secure emails.

    Key Features:

    • Send marketing emails that get delivered to the inbox, not the spam folder.
    • Choose from a wide range of templates or create your own with HTML.
    • Integrate Amazon SES with other AWS services like Lambda, SNS, and CloudWatch to build sophisticated email workflows.
    • Scale securely as your email needs grow.


    Amazon SES Pricing

    With an AWS free usage tier, you can send up to 62,000 messages per month at no charge. It's good to note that this doesn't expire.

    You will then be charged $0.10 for every 1,000 emails you send.

    Some plans and charges apply when receiving emails.

    With the first 1000 emails received being free, you'll then pay $0.10 for every 1,000 emails.

    Google Workspace

    The Best Email Hosting For Small Businesses.

    Google Workspace

    Google Workspace helps teams get more done with email, online storage, chat, and video conferencing all in one place.

    With a business email from Google Workspace, you get the reliability of Google along with custom email addresses that help you build your brand.

    With many already aware of how to use Google products, this can be a good solution for businesses that want to get up and running quickly with little training.

    In addition, productivity and collaboration tools make it easy for teams to get work done together, even when they're not in the same physical location.

    Key Features:

    • Make decisions faster as a team with Google Workspace
    • Collaborate in real-time, whether you're in the same room or across the world
    • Store and share files in the cloud with Google Drive so that you can access them from anywhere
    • Secure your data and devices with built-in security and admin controls
    • Communicate more effectively with Voice, a cloud-powered business phone system



    Best For Email Automation.


    Mailgun provides reliable email delivery with powerful email automation tools to make it easier to manage your email program.

    If you have a lot of emails to send or need advanced features like event tracking and automatic bounce handling, then Mailgun is a good option.

    From cutting back on ownership costs to simplifying your email infrastructure, Mailgun can help save time and money.

    Plus, with integrations for popular programming languages and frameworks, it's easy to get started with Mailgun.

    You can also secure your SMTP email streams with TLS/SSL encryption and domain validation.

    SPF, DMARC, and DKIM records are also included to help improve the deliverability of emails you send.

    If you want to understand how your business is doing when sending and receiving emails, log retention and email analytics are also available.

    Key Features:

    • Pair with your local email server to keep control of your user data.
    • Easy to read incoming messages with a simple JSON format.
    • Detailed logs to diagnose issues in sending and receiving emails.
    • Funnel incoming email messages quickly by setting up Inbound Routes.



    Best For Email Deliverability.


    PostMark allows users to stop worrying about whether or not their emails got delivered - as they generally will end up in the right place.

    API libraries for popular programming languages make it easy to get started with Postmark when it comes to integrating it with current tools.

    Through carefully vetting every new sender, PostMark has built a reputation for being one of the market's most reliable email delivery services.

    They also offer detailed logs and tracking information to see exactly what's happening with your email campaign.

    And if you need more help, their support team is available to answer any questions.

    With knowledgeable customer success managers, you can get the most out of Postmark and ensure your recipients get the emails you send them.

    Key Features:

    • Start sending emails in minutes and get detailed reports on your campaign's success.
    • Stellar deliverability - without paying for a dedicated IP - means your messages always get through.
    • Promotional and transactional emails are supported so that you can use Postmark for all your email needs.
    • The powerful email API makes integrating Postmark into your app or website easy.
    • Responsive, highly compatible, and always up-to-date templates make email creation a breeze.


    PostMark Pricing

    The price depends on the number of emails you send every month. The more emails you send, the less you pay per email.

    Costs range from $1.25 to $0.60 per 1,000 emails, depending on the volume.


    Best For Scaling Email Campaigns.


    SendGrid uses a powerful cloud-based solution to send emails on behalf of their clients.

    With a focus on deliverability, SendGrid provides reliable email service with high inbox placement rates.

    And with built-in tools to help you grow your email program, SendGrid makes it easy to scale your email campaigns.

    Various clean IP streams are available to help you improve your deliverability, with reputation management services to keep these IPs in good standing.

    They also have 30+ deliverability experts to ensure your email campaigns are successful.

    Moreover, with 24/7 email experts ready to help, you'll never have to worry about your email campaigns again.

    Key Features:

    • Get email expertise when you need it with 24/7 support
    • Proven deliverability with high inbox placement rates
    • Global support in 9 languages so you can help in your preferred language
    • Real-time, customizable analytics to help you track your campaign's success
    • The scalable infrastructure allows you to scale your email campaigns quickly


    SendGrid Pricing

    Here are the pricing plans available:

    All of these are paid monthly.

    There are also Marketing Campaigns Plans for those who want to use SendGrid for their marketing needs.

    Rackspace Email

    Best For Affordability.

    Rackspace Email

    Rackspace Email is an affordable and reliable email solution for businesses of all sizes.

    Business-class email from Rackspace includes all the features you need to keep your business running smoothly.

    You will only pay for the email accounts you need - there are no hidden fees.

    With a 100% uptime guarantee, you can be sure that your emails will always be delivered.

    They also offer 24x7x365 support, so no matter what time of day, someone will always be available to help you.

    Key Features:

    • Secure IMAP allows you to access your email from anywhere, both on Outlook and a mobile device.
    • Unlimited aliases and group lists let you create as many email addresses as you need.
    • Quickly recovering deleted emails, so you never have to worry about accidentally deleting an important message.
    • Huge 25 GB mailboxes mean you never have to delete an email again.
    • Free and easy migrations make it easy to switch to Rackspace Email from another provider.


    Rackspace Email Pricing

    Rackspace offers these pricing plans:

    These are based on a per user per month basis.


    Best For Sharing Documents With A Team.


    IceWarp was made for real-time office document collaboration through email and other communication tools.

    With IceWarp, you can easily share documents, files, and other information with anyone in your organization.

    With a single dashboard that gives you access to the most critical features, IceWarp makes it easy to stay on top of your email communications.

    Being a platform that focuses on security means that your data is always safe, and that your productivity will never be interrupted by unnecessary hiccups.

    Key Features:

    • A focus on global thinking and local delivery means that your email will always be delivered, no matter where you are.
    • Designed to be easy to get started with and use, IceWarp is easy to understand and integrate into your existing workflow.


    IceWarp Pricing

    IceWarp offers these plans:

    The above are on a per user per month basis.


    Best For Privacy.


    FastMail gives you peace of mind in business when you need to know your email is working.

    With data that is never shared with third parties and the ability to use your domain to send emails, you can trust that your business email is in good hands.

    Having been in business for over 20 years, FastMail knows a thing or two about delivering email in the best way possible.

    Whether you need email for a small team or at an enterprise level, they have you covered.

    Key Features:

    • Apps for phones and tablets allow you to access your email on the go
    • Superior spam blocking keeps your inbox clean and clutter-free
    • Full-featured calendars make it easy to keep track of events and appointments
    • A swift, thoughtful interface makes their email client a pleasure to use
    • Easy-to-use email import tool makes it simple to transition to FastMail


    Business Email Server - FAQ

    What Is The Best Email Service For Small Business?

    There are many great email servers for small businesses. The most popular include Microsoft Exchange, Google Apps for Business, and Amazon SES. Each has strengths and weaknesses, so choosing one that will fit your specific needs is essential.

    What Is Business Email Hosting?

    Business email hosting is a service that provides email hosting for businesses. This can be a great way to get a professional-looking email address for your company and give you more control over your email communications.

    What Are The Key Features When Choosing The Best Email Hosting Service For Small Businesses?

    There are vital features to consider when choosing a hosting email service for your small business. First, you'll want to ensure that the service offers a professional-looking email address. Additionally, you'll want to look for a service that provides plenty of storage space and allows you to create multiple email accounts. Finally, you'll want to choose a service that is easy to use and offers excellent customer support.


    When you are in the market for an email server, remember that the best one for your company will depend on your specific needs. That said, the above-listed email servers all offer great features and would be an excellent choice for any small business.

    Knowing your goals when choosing a business email solution is the first step in ensuring you make the right choice. Whether you wish to learn how to make money online through sending well-timed emails or simply want to keep in touch with clients, knowing such goals will help you make the best decision when choosing an email server.

    Last Updated on August 22, 2023 by Hanson Cheng

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    Hanson Cheng

    About the author

    Living in Portugal with my wife and puppies.
    Scaling online businesses and sharing lessons learned on this website and in our email newsletter.

    Always happy to hear from you, so find me on Instagram if you want to say hi!

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